Difference between revisions of "Barcoding"

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With HandiFox Online you can assign barcodes to products, which can then be scanned for quick item selection when entering transactions, counting inventory and in other appropriate situations.
 
With HandiFox Online you can assign barcodes to products, which can then be scanned for quick item selection when entering transactions, counting inventory and in other appropriate situations.
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== Assigning Barcodes ==
 
== Assigning Barcodes ==
  
Assignment of product barcodes is possible in both the [https://handifox.online web app] and the [https://play.google.com/store/apps/details?id=com.tecomgroup.handifoxonline mobile app].
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Assignment of product barcodes is possible in both the [https://app.handifox.online web app] and the [https://play.google.com/store/apps/details?id=com.tecomgroup.handifoxonline mobile app].
  
 
=== Option 1. In the web app ===
 
=== Option 1. In the web app ===
To assign barcodes to items '''in the web app''', go to ''Inventory and Purchases → Barcodes''. Enter product codes you wish to assign in the ''Barcode'' column and click ''Save'' when you are done.
 
  
You can click [[File:hfo-refresh.PNG]] to have the system generate a unique barcode for every item that does not have one assigned.
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[[File:Web-barcodes.png|thumb|none|800px|Barcode Assignment in the Web App]]
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To assign barcodes to items '''in the web app''', go to ''Inventory → Barcodes''. Enter product codes you wish to assign in the ''Barcode'' column and click ''Save'' when you are done.
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You can click [[File:hfo-refresh.PNG]] to have the system '''generate a unique barcode''' for every item that does not have one assigned.
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If you happen to have a spreadsheet with your item names and barcodes, you can '''import barcodes''' from it by clicking [[File:Hfo-import.png]]. This will take you to a page where you can choose a file to import from. If you are unsure what format the spreadsheet needs to have, download the offered sample file and use it as a template.
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You can also '''export''' a list of all your barcodes as an Excel or CSV spreadsheet by clicking [[File:hfo-export.PNG]].
  
You can also export a list of all your barcodes as an Excel or CSV spreadsheet by clicking [[File:hfo-export.PNG]].
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Sometimes it is helpful to '''have all your barcodes be the same as item SKUs'''. You can easily achieve this by going to ''[[File:Hfo-gears.PNG]] → Settings → Inventory'' and enabling the ''"Set barcodes equal to SKU"'' option.
  
 
=== Option 2. In the mobile app ===
 
=== Option 2. In the mobile app ===
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[[File:Mobile-barcode-assignment.gif|thumb|none|200px|Barcode Assignment in the Mobile App]]
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Barcode assignment can be done '''in the mobile app''' as well. Go to ''Inventory → Item List'', highlight an item and tap Edit, then switch to the Barcode tab. Here you can either type in a product code, or scan it in (see [[Barcoding#Scanning_Barcodes|Scanning Barcodes]]). Tap ''Save'' when you are done.
 
Barcode assignment can be done '''in the mobile app''' as well. Go to ''Inventory → Item List'', highlight an item and tap Edit, then switch to the Barcode tab. Here you can either type in a product code, or scan it in (see [[Barcoding#Scanning_Barcodes|Scanning Barcodes]]). Tap ''Save'' when you are done.
 
This method only lets you assign barcodes for one item at a time, but it has the advantage of letting you enter barcodes by simply scanning them, if new items you receive already have barcodes on them.
 
This method only lets you assign barcodes for one item at a time, but it has the advantage of letting you enter barcodes by simply scanning them, if new items you receive already have barcodes on them.
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There are several options for barcode scanning in the mobile app.
 
There are several options for barcode scanning in the mobile app.
  
[[File:hfo-scan.gif|thumb|none|Scanning Process]]
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[[File:hfo-scan.gif]]
  
 
=== Option 1. Scanning with camera ===
 
=== Option 1. Scanning with camera ===
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=== Option 2. Bluetooth scanner ===
 
=== Option 2. Bluetooth scanner ===
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You can use a wireless Bluetooth barcode scanner with your mobile device for barcode scanning inside the HandiFox app.
 
You can use a wireless Bluetooth barcode scanner with your mobile device for barcode scanning inside the HandiFox app.
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== Printing Labels ==
 
== Printing Labels ==
  
Barcode labels can be printed from the web app. Go to ''Inventory and Purchases → Barcodes'' and use checkboxes in the left-most column to mark the items you want to print labels for. Then click [[File:hfo-barcode.PNG]] and select what fields should show up on the labels. The system will generate a document with labels which you can then send to your printer.
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Barcode labels can be printed from the web app. Go to ''Inventory → Barcodes'' and use the check boxes in the left-most column to mark the items for which you want to print labels. Then click on [[File:Hfo-print.PNG]] and select what fields should show on the labels. The system will generate a document with labels which you can then send to your printer.

Latest revision as of 20:27, 16 October 2020

With HandiFox Online you can assign barcodes to products, which can then be scanned for quick item selection when entering transactions, counting inventory and in other appropriate situations.

Assigning Barcodes

Assignment of product barcodes is possible in both the web app and the mobile app.

Option 1. In the web app

Barcode Assignment in the Web App

To assign barcodes to items in the web app, go to Inventory → Barcodes. Enter product codes you wish to assign in the Barcode column and click Save when you are done.

You can click Hfo-refresh.PNG to have the system generate a unique barcode for every item that does not have one assigned.

If you happen to have a spreadsheet with your item names and barcodes, you can import barcodes from it by clicking Hfo-import.png. This will take you to a page where you can choose a file to import from. If you are unsure what format the spreadsheet needs to have, download the offered sample file and use it as a template.

You can also export a list of all your barcodes as an Excel or CSV spreadsheet by clicking Hfo-export.PNG.

Sometimes it is helpful to have all your barcodes be the same as item SKUs. You can easily achieve this by going to Hfo-gears.PNG → Settings → Inventory and enabling the "Set barcodes equal to SKU" option.

Option 2. In the mobile app

Barcode Assignment in the Mobile App

Barcode assignment can be done in the mobile app as well. Go to Inventory → Item List, highlight an item and tap Edit, then switch to the Barcode tab. Here you can either type in a product code, or scan it in (see Scanning Barcodes). Tap Save when you are done. This method only lets you assign barcodes for one item at a time, but it has the advantage of letting you enter barcodes by simply scanning them, if new items you receive already have barcodes on them.

Scanning Barcodes

There are several options for barcode scanning in the mobile app.

Hfo-scan.gif

Option 1. Scanning with camera

This method is the simplest but the least performant of all, so if you plan on scanning a lot of barcodes regularly, we recommend that you consider other methods described below.

To scan a barcode with your device’s camera, simply tap the Scan button in the mobile app. This button will appear on all screens where barcode scanning is applicable.

Info-sign.png If a different scanning method is used, the Scan button becomes unnecessary and can be disabled in Admin → Settings → Select Scanner to avoid confusion.
Info-sign.png Scanning barcodes with camera requires the Barcode Scanner app to be installed on the device, otherwise you will be prompted to install it after pressing the Scan button.

Option 2. Bluetooth scanner

You can use a wireless Bluetooth barcode scanner with your mobile device for barcode scanning inside the HandiFox app.

The scanner must first be paired with the mobile device (per the scanner’s manual). Once the scanner is paired, open HandiFox app and go to Admin → Settings → Select Scanner. Tap Scan Bluetooth and wait for the search to complete, then select your scanner from the list.

You can also enter scanner’s Bluetooth address manually in case automatic discovery fails (this address can be viewed in the Bluetooth section of Android settings, in the properties of the paired scanner).

Warning-sign.png Only scanners capable of SPP mode will work with HandiFox as advertised. Check the System Requirements for recommended models.

Option 3. Built-in scanner

HandiFox supports certain devices with built-in laser scanners, namely, select Motorola (with DataWedge support) and Intermec models. On Motorola devices, additional configuring is required to start using the scanner in HandiFox. Please contact us for details.

Printing Labels

Barcode labels can be printed from the web app. Go to Inventory → Barcodes and use the check boxes in the left-most column to mark the items for which you want to print labels. Then click on Hfo-print.PNG and select what fields should show on the labels. The system will generate a document with labels which you can then send to your printer.