Working with Taxes

Working with Taxes

US Companies

If taxes are enabled (in HandiFox or in QuickBooks), then you are able to:

  • Manually select the tax code in Sales Transactions.
  • Set the default tax for a customer or define their tax exemption reason (the latter is available if your company is connected to QuickBooks Online).
  • Manually define if the item in a sales transaction is taxable or not by checking/unchecking the Tax box.
  • Define in the item's settings if it is taxable or not by default when added to a sales transaction.

Non-US Companies

In standalone Non-US companies, you can select the default tax for customers, the default sales tax for products, and the default purchase tax for products among your existing taxes.
Regardless if you run HandiFox as standalone or with QuickBooks Online, you can choose the default tax rate selection in the company settings. You can also set both sales and purchase tax in the settings of each item separately, and select a sales tax in the settings of each customer. 

 For standalone companies, please refer to the section above for Tax Settings. If your company is connected to QuickBooks Online, then taxes are set in QuickBooks and synchronized with HandiFox.

Item Settings


Taxes in the New/Edit Item Screen

In the settings of the item, you can define whether the item is inclusive or exclusive of tax by checking the Inclusive of tax or Inclusive of purchase tax boxes. Next, in the dropdown menus Tax and Purchase tax you can select among your existing taxes which would apply to the item by default. 

Company's default tax rate selection,

Depending on your company's default tax rate selection, you will see different items' rates and amounts in transactions. There are three available settings: Exclusive of tax, Inclusive of tax and Out of scope. Here is a break down of how the items' rates are calculated:



 If your default tax rate selection is set to Out of Scope, then you won't be able to select taxes in transactions. Otherwise, you can use the Tax dropdown of each item to manually select among the existing taxes, thus influencing the Total and Tax Total of a transaction. 
​​​​​

 

    • Related Articles

    • Taxes

      Tax Settings If you run HandiFox as a standalone system, you can review, add and change taxes you use in transactions by clicking Taxes on the Settings page. Otherwise, taxes are governed by your QuickBooks company settings. Taxes button on the ...

    • Creating and Editing Items

      Creating and Editing Items The New Item screen at the Web interface In the Web app, you can create or edit items under Inventory → Item List. To create a new product or service, click Plus and choose an item type. Next, enter the item's ...

    • Overview (Inventory Sites)

      Creating a new inventory site in the Web App HandiFox allows tracking inventory levels across multiple inventory sites. Each site represents a physical location where quantities on hand need to be tracked independently. When you start working with ...

    • Creating Manufacturing Presets

      Creating Manufacturing Presets To start working with the manufacturing functionality, you can create a Manufacturing Preset. Presets are production recipes used to automate and save time while manufacturing final goods. Each preset includes component ...

    • Visibility of Products and Services per Site

      Sometimes inventory lists can be long and there may be multiple sites for a single company, but this doesn't mean that the same products found on one site are found on another, or that the same services offered on one site are offered on another. ...