Creating Manufacturing Orders

Creating Manufacturing Orders

 Creating Manufacturing Orders

Manufacturing orders are work orders required to get started with the production of goods. To create a Manufacturing Order, go to Manufacturing > Orders, click Plus  on the top right corner of the screen. Alternatively, click Create and select Manufacturing Order. You will be then prompted to choose a preset or to continue without it. If you want to use a Manufacturing Preset, you can search for it by typing its Name or Main Output Product. 



  1. Fill in the details of the Order. Scroll down for a breakdown of several important features.


  1. By default, the Item Site is set to Main. You can select another active site - the available Quantity on Hand will be recalculated accordingly.
  2. By default, it is not possible to edit the output and ingredient items when the Manufacturing Order is linked with a Manufacturing Preset. However, you can unlink the preset to be able to edit the order.
  3. The start/end dates are set to today by default. It is possible to change them.
  4. Choose the desired Quantity to Produce. The Allocated Quantity of the Ingredients, the Expected Quantity of Other Output Products and the Total Cost will be recalculated according to the Preset.

Changing the Default Ref.No of Manufacturing Orders

  1. You can always edit the Ref.No of the Manufacturing Order manually, but if you want to change the default prefix/suffix for the transaction number, go to the Settings by clicking on the small gear icon at the top-right corner of the screen, then switch to the Inventory tab and type in the desired prefix/suffix:



Viewing Available Quantities

  1. While working on a manufacturing order you can consult available quantities to get the confidence that you have enough to manufacture a good or you can choose to reorder some ingredients and finish this order later.



Status of Manufacturing Orders


Manufacturing Order Status
  • You can click Save to continue with the manufacturing process later. This way, the Manufacturing Order will have the status “Not Started”. The Reserved for Manufacturing quantity for all ingredients is increased by Allocated quantity, while the Expected from Manufacturing quantity for Main and Other Output products will be increased by Quantity to Produce.
  • Alternatively, you can head over to production right from the manufacturing order you’ve just created by clicking Start Manufacturing. The manufacturing Order Status then will change to “In Progress”, until you complete it. The Used Quantity field will be automatically populated with the Allocated Quantity, and the Ingredient Items will be Reserved for Manufacturing accordingly. The Expected from Manufacturing quantity for Main and Other Output products will be increased by Quantity to Produce.
  • Sometimes you may want to edit an order prior to completing it. It may come in handy if, for example, the actual Used Quantity for manufacturing was different from the Preset values. While the Manufacturing Order is “In Progress”, you can edit the actual Used Quantity of the ingredients, as well as edit the Produced Quantity for both Main and Other Output products. If you are using a preset and you change the Produced Quantity of the Main Output product, the Allocated and Used Quantity of Ingredients will be recalculated accordingly.
  • When the manufacturing process is finished, click on Complete Manufacturing and the status of the Manufacturing Order will change to “Completed”. You can do so either on the View Manufacturing Order page or right from the list of Manufacturing Orders. The QOH for Ingredient Items will be reduced by the Used Quantity, while the QOH of Main and Other Output products will be increased by the Produced Quantity. The Expecting from Manufacturing and Reserved for Manufacturing Quantities will be decreased. 
 You won’t be able to edit the Manufacturing Order once it is completed.
 Inventory deductions after the production is completed will appear as inventory adjustments in QuickBooks Online.


Saving New Presets from Manufacturing Orders

Save preset from the Create Order screen

If you created the Manufacturing Order without a Manufacturing Preset, you can save it as a new Preset. You can do it either right away or later when viewing the Manufacturing Order. 

Save preset from the View Order screen

 It is also possible to delete a Manufacturing Order on the View Manufacturing Order page: Click the Options (***) icon the top right corner and select Delete in the list. After Manufacturing Order is deleted, the Quantity of the items will be reversed. 

 If Main Output Product, Other Output Products or Ingredients are tracked by SLED, Serial or Lot Numbers – you will have to specify them before the Manufacturing Order is completed.